In the prevailing technological world, businesses will be able to forego the traditional mode of monitoring employee attendance manually. It was not only time mismanagement, but there was also an extreme in the business inefficiency. The HR was too suspicious to keep track of the number of hours that the employees worked, and it was constantly trying to keep track of their whereabouts with no effective strategies. Nevertheless, over the years, technology has given current answers to existing issues. The time and attendance system is becoming increasingly popular in Dubai as the way of improving efficiency in business.
What is the time attendance system in Dubai?
Time and attendance systems are a further developed and more advanced system compared to the traditional time clock. Companies and now your staff work in various time zones, employees work in different shift patterns and telecommuting has become commonplace. The result is that employers are finding it almost impossible to keep an eye on the attendance of employees.
Time and attendance systems are also used in various organizations in other industries in Dubai to guarantee the preciseness of employee time and attendance, payroll, and absence requests. Moreover, it enables the companies to manage their labor expenses so that they are free to improve their productivity and profitability.
When you are just seeking one of such systems, you might not know how to begin. We know that you are confused. Following the implementation of a biometric attendance machine in the UAE, some factors to consider before making an investment include as follows in the event the company is considering making the investment.
Importance of time attendance system in the workplace
Time and attendance management is important in any successful business that wants to operate effectively. It plays a crucial role in general workforce management and in productivity, correctness of the payroll, adherence to rules, attendance and punctuality of employees.
The paper will discuss the significance of time and attendance tracking at places of work, and how an organization in any industry can enjoy the advantages of having a reliable biometric system in Dubai.
To the surprise of all, 80 percent of workers said they were guilty of time theft. Nonetheless, one of the most important elements of their business model that owners of small business tend to overlook is the system they apply when tracking the amount of time employees work.
The traditional manual process of timekeeping, e.g. punch cards or paper timesheets, is prone to time theft and inaccuracies. This may cause inaccurate calculations and wastage of resources.
Under a modern system, an automated process of business would be possible, which would not risk any human error and the unauthorized way of timekeeping.
Biometric Attendance Machines are an option used in the UAE to guarantee that the labor laws are followed correctly through proper recording of overtime, breaks, and vacation.
Benefits of Biometric Attendance Machine UAE
Enhance employee productivity
With the help of the accurate time records, you may observe the expected time of a particular project and distinguish those areas that may take more time than usual.
This will enable you to minimize the possible problems and maximize the productivity of the employees.
Enhance the way you manage projects
Project managers can also monitor the productivity of their team by monitoring the number of hours the employees have worked rather than continually asking team members to report on their performance.
The team leads can categorize the tasks within each project and assign the individual tasks to the staff members so that they can track their time properly.
Teams can not only accomplish projects without the risk of last minute pressure because of errors.
Acquire skills in managing employees
You can use the time and attendance data to address possible challenges and learn a lot about your employees.
Considering employee leave records can be used as an example to know the rate of absenteeism in your company.
High levels of absenteeism are associated with burnout, low morale among the staff, and even high staff turnover.
Similarly, through the timesheet data, supervisors can be able to determine whether there is a fair and equal manner in which team members are working.
Strengthen your compliance with labor laws
Monitoring the working hours of your employees also increases the compliance of your company to the local and regional labor laws.
The keeping of accurate records can guard your business as well against possible lawsuits in the future.
This fact may be displayed to demonstrate that your company is compliant with the employee protection laws.
Maintain timely payments
The biometric fingerprint attendance system ensures the accurate recording of employee data and prevents payroll errors, which is a crucial HR function.
Guaranteeing punctual and accurate payments saves money on compliance issues while also improving your employer brand and nurturing trust in your organization.
Remote access for anytime visibility of your workforce
These days, employees are becoming more mobile. You ought to have the capability of staying in touch with your employees despite not being in the office.
Remote workers should have an option of web-based or online attendance systems by clocking in remotely.
How to choose the right biometric attendance machine supplier
Considerations when selecting a reliable provider of Biometric Attendance machines.
Before any system is integrated, the following factors need to be taken into consideration:
Cost-effectiveness. To the organizations, the cost of installing and maintaining time and attendance management system is critical. It is also necessary to measure the total cost of ownership, which considers costs of software licensing, hardware needs, implementation, maintenance costs, and support.
Ease of use. The time attendance system to be used should be easy and convenient to the manager and the staff in the employer in Dubai. The system should also entail an easy to use interface which enables effortless scheduling, leave management and clocking in and out.
Skalierbarkeit. Organizations must choose a biometric system in Dubai that will be able to keep up with their expanding requirements. The system must be able to support a change in the number of workers, shifts and locations.
In case you want to delegate the work with the implementation of the attendance management system to another person, think of exploring the HR and payroll software that exists in the UAE.
