How to File a Confirmation Statement

Filing a confirmation statement is a legal requirement for UK companies. Stay compliant by reviewing, updating, and submitting on time.

Filing a confirmation statement is a crucial responsibility for all UK limited companies and LLPs. This mandatory filing ensures that Companies House holds accurate and up-to-date information about the company. Below is a step-by-step guide on how to file your confirmation statement efficiently.

Step 1: Determine Your Filing Deadline

A confirmation statement must be submitted at least once every 12 months. Companies House provides a 14-day grace period after the due date, so it’s essential to file within this timeframe to avoid penalties.

To check your deadline:

• Log in to Companies House WebFiling and review your company’s filing history.
• The due date is based on your last confirmation statement submission.

Step 2: Review and Update Company Information

Before filing, verify that all company details are correct. Key aspects to check include:

• Company Name and Registration Number
• Registered Office Address
• SIC Code (Business Activity Classification)
• Shareholders and Share Capital Structure
• Persons with Significant Control (PSC)
• Director and Secretary Details

If no changes have occurred, you simply confirm the existing details. If there are updates, these must be included in the statement.

Step 3: File Online or by Paper Form

Online Filing (Recommended Method)

The easiest and fastest way to submit a confirmation statement is through the Companies House WebFiling service.

• Visit the Companies House WebFiling Portal
• Log in using your company authentication code
• Select your company and review existing details
• Confirm or update the necessary information
• Pay the £13 online filing fee
• Submit the confirmation statement

Paper Filing (Form CS01)

If you prefer to file by paper, you must complete and send form CS01 to Companies House.

• Download form CS01 from the Companies House website
• Fill in the required details manually
• Attach any necessary updates, such as shareholder changes
• Include a £40 cheque for the filing fee
• Mail it to Companies House

Paper filings take longer to process and are more expensive than online submissions.

Step 4: Payment of the Filing Fee

Companies House charges a fee for processing confirmation statements:

• £13 for online filings (via debit/credit card or PayPal)
• £40 for paper filings (payable via cheque or postal order)

The fee is paid once per year, meaning if you file multiple statements within a 12-month period, you won’t be charged again.

Step 5: Confirmation and Processing

Once submitted, Companies House will:

• Review the confirmation statement
• Update the public record
• Send an email or letter confirming successful processing

Online filings are usually processed within 24 hours, while paper submissions can take up to 5 working days.

What Happens If You Don’t File a Confirmation Statement?

Failure to file a confirmation statement can result in:

• Company Strike-Off – Your company may be dissolved and removed from the register.
• Director Disqualification – Directors can be banned from managing companies.
• Legal Penalties – Your company may face fines and legal action.

Can You Amend a Confirmation Statement After Filing?

If you notice an error after submission, you can file a second confirmation statement with corrections. Companies House allows updates throughout the year without additional charges (if you have already paid the annual fee).

Conclusion

Filing a confirmation statement is a straightforward but essential compliance task. Ensure you review your company details, file before the deadline, and choose online submission for faster processing.

For hassle-free confirmation statement filing, visit File Confirmation Statement today!