Learn how to change payroll schedules in QuickBooks efficiently, ensuring accurate employee payments, tax compliance, and smooth payroll processing.
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Paying your employees on time is essential, and using the QuickBooks payroll schedule feature makes this process more efficient and seamless. If you want to change payroll schedule in QuickBooks, this blog will guide you through.
On this page, we explain the types of payroll schedule options. With this, we also explored the steps to create and update it in QBO and QBDT. Have an overview of this guide and implement the steps accordingly.
If you don’t want to change payroll schedule on your own, consulting a professional would be a great choice. Give a call to +1(855)-738–0359 and talk to one of our best experts.
Types of Payroll Schedule Options in QB
Listed below are some types of payroll schedules in QB.
Weekly: To pursue this type, you can pay your employees weekly. It can be on a specific or recurring day of the week. Say, businesses often decide to pay every Friday.
Every other week or Bi-weekly: With this, you are allowed to pay your employees every 2 weeks. If you wish to pay them on alternate Fridays, there will be 26 payouts per year.
Twice a month or Semi-monthly: This enables you to pay your employees twice a month. It can be done on the dates 15 and 30 of every month. Then, there will be 24 payouts per year.
Monthly: Pay your employees once a month. By this, there will be a total of 12 payouts a year.
Step-by-Step Guide to Change Payroll Schedule in QuickBooks
It consists of a few steps to set up, assign, and update a pay schedule. In this segment, we will discuss these steps for the 2 QB versions.
QuickBooks Online Payroll Core
Set up, assign, and update a pay schedule
Choose your employee.
Hover over the Employment details.
Tap on the Start or Edit.
Go to the Pay Schedule dropdown.
Pick the pay schedule for the employee moving forward.
To create a new pay schedule, click on the +Add pay schedule.
Input the appropriate fields.
Choose Save.
After this is done, click Save.
In case you want to edit the pay period, choose the accurate pay period ending.
QuickBooks Desktop Payroll
Create a payroll schedule
Head to the Employees.
Choose Payroll Center.
Click on the Payroll Schedule dropdown.
Here, you need to pick the New option.
For the schedule, enter a name.
Select how many times you will be paying employees on the schedule.
Complete the remaining fields, choose OK.
Tap on Yes or No when it asks you whether you want to assign a new schedule to your employees.
Assign a pay schedule to an employee
Head to the Employees.
Choose Employee Center.
Double-click the employee’s name.
Click on the Payroll Info tab.
After this, you need to go to the Payroll Schedule dropdown.
Tap on the Payroll Schedule that you want to allocate to this employee.
Pick OK to save.
Update a pay schedule
Head to the Employees.
Choose Payroll Center.
Hover over the Create Paychecks table.
Pick the payroll schedule that needs to be updated.
Traverse to the Payroll Schedule dropdown.
Choose Edit Schedule.
Modify things if needed in the Edit Payroll Schedule window.
Pick OK.
Conclusion
We hope that the blog is sufficient to help you change payroll schedule in QuickBooks. If you still have issues doing it, connect with our support team. To do so, give a ring to +1(855)-738–0359.
How do I change the payroll schedule in QuickBooks?
To change the payroll schedule in QuickBooks, go to the Employees or Payroll Center, select Payroll Schedules, edit the desired schedule, update frequency or pay dates, and save. This ensures accurate pay processing.
Can I modify an existing payroll schedule without affecting employees?
Yes, QuickBooks allows modifying payroll schedules without impacting existing employee records. Updating the schedule adjusts future paychecks while preserving historical payroll data, ensuring employees are paid correctly according to the new schedule.
What should I do if payroll schedule changes cause errors?
If payroll schedule changes create errors, verify all employee assignments, confirm pay dates, and ensure payroll settings align with tax deadlines. Using QuickBooks support or tools helps resolve conflicts quickly and maintain compliance.
