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Step-by-step guide to migrating to a new ERP system in Saudi Arabia—ensure compliance, data accuracy, and a smooth transition.
Migrating to a new ERP system in Saudi Arabia is one of the most pivotal technology decisions a business can make, especially in a landscape defined by rapid digital transformation. Initiatives like ZATCA e-invoicing compliance and Vision 2030’s focus on digital maturity have made modern and flexible ERP solutions a necessity rather than an option.
That being said, transferring data into a new ERP system in Saudi Arabia will not be a simple plug-and-play shift. It requires careful planning, thoughtful execution and post-deployment support to minimize business interruptions and ultimately achieve improvements in performance. Here is a complete roadmap of how businesses in Saudi Arabia can approach transitioning away from their previous ERP system.
The first step is to understand why you are migrating. Is the current ERP system not compliant with Saudi regulations like ZATCA? Is the solution outdated? Is the current ERP solution not able to support the growing operation? Are you lacking integration features with billing software, accounting software, or inventory software? Defining the goals of your ERP migration will help to clarify how you want to align the project with business goals and objectives, whether that is improved efficiencies, reducing manual work, reports, or compliance with local mandates.
In Saudi Arabia, an ERP system needs to be more than functional. It must also conform to national standards. Getting the best ERP system in Saudi Arabia means finding systems that:
Some examples of ERP providers in Saudi Arabia, such as Quickdice, target local business needs and offer cloud-based scalable software with good support for local compliance regulations.
Migration is not just an IT project, it involves operations, finance and leadership. Your internal team should include:
Having a balanced, cross-functional team ensures the ERP system will reflect your real business processes.
Before you move anything, clean up your existing data. Legacy systems often contain duplicate, outdated, or inconsistent data that could harm your new ERP’s functionality. Undertake a robust audit of your financials, inventory, customers, and vendors. Bring the data into the desired format for the new ERP system and confirm all was accurate before the data is migrated.
Many Saudi businesses undervalue the difference between the existing work processes and the new functionality of the ERP system. This is why it is important to take the time to map the current processes against the workflow of the new system (order to cash, purchase to pay, etc) to understand:
Try to keep customizations to a minimum; wherever possible re-adapt your processes to best practices unless there is a compelling business reason.
Do not take the “big bang” approach; the best option is to implement your ERP in phases. This is the best option for both identifying risks in the types of processes, and allowing users to assimilate and manage discrete, small changes. To begin, identify modules that do not pose any critical business requirement or risk (e.g., time tracking or even reporting), moving slowly toward to core systems, including billing software, financials, and payroll.
Migrating to a new system for #ERP in Saudi Arabia can be tricky, but if approached correctly, it can present an extraordinary opportunity. With proper tracking, you can leverage better alignment with local regulations, real-time updates on the financial position, ultimately provide you and your business the conditional advantages that give your business the opportunity for improved property reliability. Whether you are migrating from an outdated software or going to a ZATCA compliant system, look for tools like Quickdice to help you. Quickdice has designed its offering to meet the specifications and requirements of the Saudi market.
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