A Guide: Access QB Company Files in Multi-User Mode

Access QuickBooks company files in Multi-User Mode to boost productivity, enable teamwork, and streamline your accounting process.

Generally, employees need to work on the QuickBooks company files or documents that are not stored on their local computers and are instead located on the server computer. To access the files remotely from other computers, it is necessary to map the server or host computer as a network drive.  Moreover, you must set up computers that will access the files in multi-user mode. Also, you need to set up the folder where the company files are stored. However, you might encounter QuickBooks Error H202 while you switch to multi-user mode. Therefore, use the IP address of the computer where you are experiencing trouble mapping the network drive or using the UNC. For this, you have been shared a detailed guide to help you access QB company files in multi-user mode. So, read the blog until you learn to access company files in multi-user mode.

If you have read the guide and still struggle to switch to multi-user mode, don’t worry, our specialised professionals can help you out. Dial 1.855.738.2784 to contact our QB Expert. 

Requirements Before Accessing Company Files in Multi-User Mode

Before you move ahead, make sure you have installed QuickBooks Database Server Manager on the server computer. It helps to connect in multi-user mode.

• You are required to map the server or host computer as a network drive for personal workstations.
• You are also required to set up the folder where your company file is stored.
• To access the company files, you need to set up multi-user mode on the computers.
• Keep your QuickBooks Desktop username and password handy.

An Expert Guide to Access QuickBooks Company Files in Multi-User Mode

To proceed with the resolutions, make sure that only the server computer hosts the company file. Disable hosting from workstations. 

Method 1: Install the QuickBooks Database Manager on the server computer

QuickBooks Database Server Manager allows you to access company files over the network. Install it to proceed. 

1. Download & Install QuickBooks on the server computer.
2. Go to the QuickBooks File menu.
3. Choose Switch to Multi-user Mode.
4. Hover over the Multi-user hosting setup required window.
5. Pick Yes in the
6. Move to the Multi-user setup information window.
7. Pick OK.
8. Go to the Company.
9. Choose Users.
10. Set up Users and Roles.
11. Click New.
12. Add the necessary users.

Method 2: Turn Network Discovery On and Password Protected Sharing Off

1. Launch Control Panel.
2. Tap Network and Sharing Center.
3. Click Change advanced sharing settings.
4. Enlarge the Profile type that you are using.
5. Go to the Network Discovery.
6. Choose Turn on network discovery.
7. Propagate to the password-protected sharing.
8. Click Turn off password-protected sharing.
9. Pick Save changes.

Method 3: Locate and then open the company file

1. Go to the File menu.
2. Choose Open or Restore Company.
3. Click Open a company file.
4. Tap Next.
5. Browse the location of the company file.

Example: if your company file is in drive E, look for the company file name (E:) in the list.

1. Choose the company file (with file extension .qbw).
2. Click Open.

Final Words

In the end, to access QB company files in multi-user mode, ensure that only the server computer hosts the company files. Don’t forget to set up the folder where the company files are stored and the computers that will be accessing them. If you still can’t do it yourself, you can talk to our certified professionals, dial 1.855.738.2784 to contact a QB Expert.

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